Festival Restroom Planning Guide: How to Keep Large Crowds Comfortable at School, Church, and City Events
by Sadie Healy, Luxe Loo Cincy
Festival season hits Cincinnati, Dayton, NKY, and Indiana like clockwork — and when it does, it brings ALL the crowds. School carnivals. Church festivals. Fall fairs. Summer block parties. Art markets. Parades. Outdoor concerts. Food truck rallies. Community events that start with 50 people and end with 500.
Behind the scenes?
It’s joyful chaos.
And nothing tests your event planning skills quite like thousands of humans eating fried food, drinking lemonade, bouncing between attractions, and inevitably needing a restroom.
So let’s get ahead of the chaos.
This guide walks you through everything you need to plan restrooms for large events — comfortably, safely, and without the dreaded bathroom line that wraps around the block.
1. Why Festivals Need More Restrooms Than You Think
Festival crowds behave differently from weddings or corporate events.
You’ll see:
Parents with strollers
Kids who “suddenly have to go RIGHT NOW”
Teens traveling in herds
Volunteers working long shifts
Grandparents who need comfort and accessibility
People eating every 12 minutes
Attendees staying for hours
This means the restroom needs multiply quickly.
Luxury restroom trailers solve the two biggest problems:
Crowds
Long event durations
Clean, comfortable restrooms keep the crowd happy — which means they stay longer, spend more, and enjoy the event.
2. The Midwest Festival Landscape (Bathroom Edition)
In our region, festivals happen at:
Church lots
School grounds
Downtown streets
Parks
Barns
Fairgrounds
Community centers
Neighborhood greens
Some have existing restrooms…
…but they are usually:
❌ Too far from the event
❌ Too few stalls
❌ Locked after hours
❌ Not designed for heavy traffic
❌ Not climate-controlled
❌ Not clean enough
Luxury restroom trailers elevate the entire experience — your volunteers, families, and attendees will THANK you.
3. Placement: The Key to Smooth Festival Flow
Restrooms should be:
✔ Visible
✔ Central
✔ On level ground
✔ Close to power
✔ Away from food lines
✔ Easy for families to access
✔ Safe at night
Best placement spots:
Parking lot perimeter
Street edges near vendor rows
Behind food trucks (but not too close!)
Adjacent to children’s activity zones
Near entrance/exit points
We’ll help map the perfect layout for your crowd.
4. Power Requirements for Large Events
Festival power setups vary wildly… from “We have 12 generators” to “We have no idea where the outlets are.”
Here’s what restroom trailers need:
April–October:
One (1) 20-amp outlet per trailer
November–March:
One (1) 50-amp outlet for heat
If outlets aren’t available, we can provide generators — your volunteers will thank you for planning ahead.
5. Water Access: Easy and Flexible
Most festivals have:
Building spigots
All we need is:
Location
Distance
We supply the lines.
If water access isn’t possible, we can plan for onboard water tanks. Let us know ahead of time so the fees are included in the estimate!
6. How Many Trailers Do You Need? (Crowd Math 101)
Let’s talk numbers.
Small Festivals (100–300 people at a time)
🔹 One 3-stall trailer
or
🔹 Two 2-stall trailers
Medium Festivals (300–600 people)
🔹 One 5-stall trailer
PLUS
🔹 One 2- or 3-stall trailer
🔹 Two placement zones
Large Festivals (600–1,500 people)
🔹 One 5-stall trailer
PLUS
🔹 One 3-stall trailer
PLUS
🔹 One 2- stall trailer
🔹 Three placement zones
Crowd flow is everything.
If your event has:
Alcohol
Fried foods
Long durations
Kids
Seniors
Volunteers working 6–10 hours
…add one extra stall. Always.
7. Events That Benefit Most from Luxury Restrooms
Here are the most common festival requests we get:
Church Festivals
Beer booths + fried fish + long hours = high traffic.
School Carnivals
Kids + parents + teachers + grandparents = everyone uses the restroom.
Parades
Marching bands + families + spectators need quick access.
Outdoor Concerts
High usage + long duration.
Farmers Markets / Craft Markets
Vendors and shoppers need consistent, clean restrooms.
Neighborhood Festivals
Street closures make indoor restrooms inaccessible.
Community Fundraisers
Comfort = longer stays = more support.
If your event involves food, crowds, or sunshine, trust me — you want a restroom plan.
8. Cleanliness & Décor Still Matter — Even at Festivals
Our trailers arrive with:
✨ Fresh décor
✨ Clean scents
✨ Soft lighting
✨ Real sinks
✨ Running water
✨ Climate control
✨ Fully stocked supplies
Yes, even at a church festival.
Festival guests deserve comfort too — especially families and seniors.
9. Make It Easy for Volunteers
Volunteers already juggle:
Games
Tickets
Raffles
Food lines
Kids
Crowd control
They do not need restroom emergencies added to the list.
We handle:
✔ Cleaning
✔ Stocking
✔ Troubleshooting
✔ Setup
✔ Teardown
A well-planned restroom setup makes your event run smoother for EVERYONE.
Final Thoughts
Festivals bring communities together — and the restrooms should add to the experience, not distract from it.
Luxury restroom trailers keep guests comfortable, reduce lines, and help your festival run smoothly from open to close.
As Cincinnati’s first woman-owned luxury restroom company, Luxe Loo Cincy is honored to support the incredible community events across our region.
We’d love to play a small role in your celebration 💛
→ Contact us to reserve your date
